Software Licensing Policy

Originally Issued:

April 2013

Contacts:

Download Policy Document (PDF)

Policy:

Individuals using or installing university softwareSoftware obtained by the university through contracts, agreements, grants, donations, or purchased using university funds. are responsible for understanding and adhering to license requirements for that software, whether installed on university and/or personal devices. University softwareSoftware obtained by the university through contracts, agreements, grants, donations, or purchased using university funds. installed on personal devices must be removed at the end of an individual’s formal affiliationEmployed by the university or an active student as indicated in the student information system. with the university.

Refer to the Office of Information Technology’s Policies and Procedures web page for the current software licensing requirements (e.g., use at home) and additional information (e.g., number of devices covered), which may have changed since the software was first installed.


Statement of Purpose:

The purpose of this policy is to:

  • Ensure individuals understand their responsibilities regarding their use of university software.
  • Help the university remain in compliance with its software licensing agreements.

The university's Copyright Policy covers the requirements for compliance with software copyrightAs defined by U.S. Copyright Office - Circular 1 entitled "Copyright Basics" - "Copyright is a form of protection provided by the laws ofthe United States (title 17, U. S. Code) to the authors of 'original works of authorship,' including literary, dramatic, musical, artistic, and certain other intellectual works. This protection is available to both published and unpublished works." laws and regulations.


Entities Affected By Policy:

Entities affected by this policy include all UNLV academic and administrative offices and all UNLV students, employees, and anyone who accesses university software.


Who Should Read This Policy:

UNLV students, employees, and anyone who accesses university softwareSoftware obtained by the university through contracts, agreements, grants, donations, or purchased using university funds. should read this policy.


Exceptions:

To request an exception, please complete the OIT Policy Exception Form.

Exception requests will be processed within 10 business days of receipt of the request.  If an exception is created, the exception will be audited on an annual basis. The owner of the system or a listed designee must respond to the annual audit and verify that the exception is still required.

Changes to the exception may only be requested by the system ownerA full-time UNLV employee who is responsible for the system, knows the function(s) of the system, authorizes access, knows who the data owners are, and understands what data the system stores, processes, or transmits. or a documented designee appointed by the owner.