UNLVMail: Email and Collaboration Suite for Employees

Note: Access to Lotus Notes ended on June 30, 2015.


UNLVMail logo

UNLVMail is Google Apps for Education for UNLV faculty and staff.

UNLVMail is provided to all UNLV employees. University student employees, eligible guests, and others can also request UNLVMail accounts.

Learn more about UNLVMail

With UNLVMail, you’ll enjoy tools that will help you work better with your colleagues, your students, and more.

Powered by Google Apps for Education, UNLVMail includes Gmail, Google Calendar, Google Chat (Hangouts), Google Drive, Google Groups, and Google Sites.

  • Accessing your email, contacts, calendar, and documents is as simple as visiting mail.google.com and entering your username (your full email address, including @unlv.edu) and your ACE password. 
  • Get your information when and where you need it with easy-to-set-up mobile apps.
  • Quickly find the information you’re looking for with Google’s powerful search, which searches across your mail and documents all at once.
  • Real-time document editing in Google Drive means never having outdated drafts again.
  • and much, much more.

Hosted by Google, UNLVMail is secure and extremely stable, with over 99.9% uptime guaranteed.


Getting Starte​d

These To-Do Items will help you get started with UNLVMail. 

Download Google Chrome

While you can use any web browser, we recommend using Google Chrome, as Google Apps work best in Google Chrome. You’ll also be able to access the Synergyse interactive training tool if you sign in to Google Chrome.

Signing in to your UNLVMail account

Accessing UNLVMail is as simple as navigating to mail.google.com and signing in with your full email address (typically firstname [dot] lastname [at] unlv [dot] edu) and your ACE account password. That’s it!

If you've never set up an ACE account or have issues resetting your password, contact the IT Help Desk

UNLVMail on your phone or tablet

Setting up Google Apps on your Android or Apple iOS mobile device is easy and makes your information available wherever and whenever you need it.

Note: When adding your account to your mobile device, we recommend turning Contact syncing off. Otherwise, people you email in UNLVMail will show up in your phone’s contact list, which you might not want. Learn more about syncing your Google account to your mobile device.

Managing Multiple Google Accounts

It’s simple to use multiple Google Accounts at one time. You can sign in to multiple accounts, create multiple Google Chrome users, or delegate access to your personal account, depending on your personal preference.  

Once you’re signed in, you’re ready to start using Gmail, Google Calendar, Google Contacts, and Other Google Apps.

Navigating Between Apps

To switch between the different Google Apps, click on the App Launcher icongoogle-app-launcher.png next to your email address in the top right corner of the page. When you click on an App, it will open in a new tab and leave your original tab open.

You can also download the Chrome App Launcher so you can launch Google Apps from your Windows Desktop or Mac OS Dock.

Setting Up Your Signature

Follow these instructions to set up a signature to include on all outgoing mail.

Using Conversation View (or turning it off)

Google will automatically group messages in to a conversation view, where all messages from a conversation appear together.

We highly recommend that new Gmail users turn this feature off while they are learning the interface. You can always re-enable it later.

To turn off conversation mode and see messages individually:

1. Click the gear icon in the upper-right corner of your mail window and click Settings.

2. On the General tab, scroll down to Conversation View.

  • If Conversation View is off, new messages won't be grouped into conversations, and any existing conversations appear as separate messages.

  • If Conversation View is on, you can't separate the messages in a conversation. However, if you want to send a reply but don't want it to be added to the conversation, you can simply change the subject line in your reply. Learn more about composing messages in Google.

Searching for messages

Gmail has a powerful search feature that quickly finds what you’re looking for. And with Advanced searching, you can find what messages by sender, recipient, subject, label, keyword, and even by date range.

Mail and Calendar Delegation

Delegating access to your mail and calendar is the simplest and most secure way to give other people access to your account (or a group account that you manage), without compromising your personal password.

However, you cannot delegate access out of the @unlv.edu domain. If you have student employees who need to access to your account and they do not have an @unlv.edu address, request UNLVMail accounts for them.

Note: Sharing passwords to accounts you manage compromises the security of the account is against UNLV’s password policy.

Setting UNLVMail as your default mail and calendar program

To set UNLVMail to open email and calendar links from webpages: 
 
Email
  1. Open UNLVMail in Chrome.
  2. Click on the Protocol Handler icon in the address bar.


     

  3. You will be prompted to allow UNLVMail to open all email links.  Select Allow and click Done.

     
  4. Now when you click on an email link on a webpage, UNLVMail will open up a compose window.

Calendar

  1. Open Google Calendar in Chrome.
  2. Click on the Protocol Handler icon in the address bar.

     
  3. You will be prompted to allow Google Calendar  to open all calendar links.  Select Allow and click Done.

     
  4. Now when you click on a calendar link on a webpage, Google Calendar will open.
 

Add the UNLV academic schedule and holidays to your calendar

To add the UNLV events calendar to your Google Calendar, click on the link below while you're logged into UNLVMail. Click "Yes, add this calendar" when prompted. The calendar will then appear in your Other Calendar list. More calendars will be available soon.

Need further ​help? There a number of ways for you to get UNLVMail help and training.