Using UNLVMail

If you already ​have a Gmail account, you already know how to use UNLVMail. If you’ve never used Google Apps before, UNLVMail is easy to learn.

The following information will help you get started. OIT also offers in-depth UNLVMail training workshops, as well as free Lynda.com subscriptions, interactive training, and of course, the IT Help Desk can also help with your UNLVMail questions.  


Mail Guides (PDF)

Using G​mail

UNLVMail on your phone or tablet

Setting up Google Apps on your Android or Apple iOS mobile device is easy and makes your information available wherever and whenever you need it.

Note: When adding your account to your mobile device, we recommend turning Contact syncing off . Otherwise, people you email in UNLVMail will show up in your phone’s contact list, which you might not want.

Enabling 2-Step Verification Security

2-Step Verification provides stronger security for your UNLVMail account by requiring both your password and a unique code sent to your phone to sign in to your account. Turning on 2-Step Verification is optional, but highly recommended. Learn more and view instructions on how to enable 2-Step Verification.

Creating Labels (Folders) and Filters (Rules)

Labels are extremely useful for managing your UNLVMail account. Just like folders, you can drag and drop mail into labels to keep your messages organized.

But labels are more powerful than folders. For example, you can label messages with multiple labels. Say you might want to label something by the topic (e.g., “English 101” or “TPS Reports”), you can also label that message with labels like “Follow Up,” “To Do,” “High Priority,” etc. Then, you can find that message in any of the labels it belongs to, whether it’s “English 101” or “Follow Up.”

You can also change label colors to make it easier to visually find messages.

Filters let you automatically label or file messages, send automatic responses, and more.

Archiving vs. Deleting

In UNLVMail, you can archive messages to keep them in your account but remove them from your Inbox. Archived mail appears in the All Mail label.

You can also delete messages you no longer need, which moves the message to the Trash. Trash is automatically deleted after 30 days. If you might need to find a message in the future, you should archive it, not delete it.

Read Receipts

For instructions on requesting a read receipt, click here.

Note: When you request a read receipt, after opening an email the recipient will receive a message that a receipt has been requested. They can then choose whether to send back the requested receipt by clicking "Send Receipt" or to acknowledge the message later by clicking "Not Now." 

Updating Your Display Name

To change how your name appears in the UNLVMail Contacts directory, contact the IT Help Desk.

Vacation (Out of Office) responses

To set a message to respond to incoming mail while you are away from your email, create a Vacation Response.

Google Labs

Labs are experimental features in UNLVMail.

If you choose to use them, you should understand that they may disappear at any time, and are not supported by Google and OIT. They are great ways to extend the features of G Suite, but use them at your own discretion.

Previewing Messages
By default, Google doesn’t show message previews, but you can turn on this feature by.

  1. Click the Gear icon in the upper-right corner of your Mail window

  2. Click Settings and open the Labs tab.

  3. Enable the Preview Pane lab and click Save changes.

Canned Responses (email templates)
You can create email templates using the Canned Response lab by:

  1. Click the Gear icon in the upper-right corner of your Mail window

  2. Click Settings and open the Labs tab.

  3. Enable the Canned response lab and click Save changes.

To use a canned response (or to create a new one), click on the down arrow to the bottom right of your compose window and select canned responses.

Training Your SPAM Preferences

Gmail makes it easy to avoid unwanted emails with SPAM filtering. When you see a message that is SPAM, select the message, and click the Spam button at the top of your mail list.

Once Google learns what messages are SPAM, it will automatically send them to the Spam label and ultimately delete them. If you accidentally mark something as SPAM or see messages in your SPAM label that you do want to read, you can mark messages as Not SPAM as well.

Setting UNLVMail as your default mail and calendar program in Google Chrome

To set UNLVMail to open email and calendar links from webpages: 
 
Email
  1. Open UNLVMail in Chrome.
  2. Click on the Protocol Handler icon in the address bar.


     

  3. You will be prompted to allow UNLVMail to open all email links.  Select Allow and click Done.

     
  4. Now when you click on an email link on a webpage, UNLVMail will open up a compose window.

Calendar

  1. Open Google Calendar in Chrome.
  2. Click on the Protocol Handler icon in the address bar.

     
  3. You will be prompted to allow Google Calendar  to open all calendar links.  Select Allow and click Done.

     
  4. Now when you click on a calendar link on a webpage, Google Calendar will open.
 

Using UNLVMail with Mail Clients

For the full features of Gmail and G Suite for Education, we recommend using Google Chrome Web Browser.

If you would like to setup Gmail in other clients, such as Mac Mail, Outlook, etc., follow Google’s IMAP setup instructions.

Note: Some mail client may require that you enable 'allow less secure apps' before you can sign in to your UNLVMail account.  You can enable this feature by following the instructions listed here


Calendar Guides (PDF)

Using Google C​alendar

Free/Busy availability

Check for someone’s availability on Google Calendar using the Find a Time feature.

Meeting Reminders

To receive event reminders, make sure you have set a reminder on your calendar event. You can select to have a pop-up message appear on your desktop, receive an email or text message, or even create multiple reminders with different options. If you aren’t receiving pop-up notifications, make sure your calendar (calendar.google.com) is open in a web browser.

If you are signed in on your mobile device and have reminders enabled, you’ll also see a notification on your mobile device.

Event Attachments

To add an attachment to an event invitation:

  1. Create or edit and event

  2. Click the Add Attachment link in the event options

  3. Use the tabs to find the file or upload a new file.

Uploaded files are added to your Drive. However, you must set the document sharing options so all your guests can see the file.

Add the UNLV academic schedule and holidays to your calendar

To add the UNLV events calendar to your Google Calendar, click on the link below while you're logged into UNLVMail. Click "Yes, add this calendar" when prompted. The calendar will then appear in your Other Calendar list. More calendars will be available soon.


Using Google Contacts

Finding Contacts

You can search the Directory to find people within UNLV. Go to Google Contacts, then click on Directory in the menu on the bottom left side of the page. Then, enter all or part of the person’s name in the search bar at the top.

The Directory lists people by their full, legal name. Since people go by nicknames, if you cannot find someone by using their first or full name try searching with just their last name.

To quickly send someone an email, click on the contact and then click on the mail envelope icon at the top of the page. A composition window will open for you.

Creating Contact Groups

If you frequently email the same group of people, you can create a Contact Group to quickly add all their email addresses to a message.


Other Goo​gle Apps

In addition to Gmail, Contacts, and Calendar, UNLVMail also includes Google Docs, Drive, Groups, Sites, and Hangouts. OIT will offer advanced Apps workshops in the future, or you can visit the help & training page now to find out more about these Apps.

Google Docs & Drive

Google Docs helps you share files and let others to view, comment, or edit alongside you with real-time collaboration. Docs includes Documents, Spreadsheets, Presentations, and more.

Google Drive syncs your Google Docs with your computer. You can use it to store and share most types of files easily with others, including files over 25MB.

Google Hangouts

Hangout is Gmail’s built-in messenger app. With Hangouts, you can take your conversations out of Gmail and send messages from your desktop, chat from your mobile device, and even make voice and video calls.

Google Groups

Mailing lists and online communities are easy to create using Google Groups. If you need assistance, complete the mailing list request form

Google Sites

Google Sites allows you to create websites hosted by Google.

Depending on your needs, OIT also offers Faculty Websites hosted on our own servers.

Other Apps

Google offers other apps, like Blogger, YouTube, and more.